The rapid growth of information produced around the world has left everyone astonished. According to a report, data is expected to reach the 44 trillion GBs by 2020. The sudden increase in data, including the content, has led many organizations to find ways of managing it in an effective way.
This is where an Enterprise Content Management System comes into play. Let’s take a quick look at its definition:
“Enterprise content management (ECM) is used to create, store, distribute, discover, archive and manage unstructured content (such as scanned documents, email, reports, medical images and office documents), and ultimately analyze usage to enable organizations to deliver relevant content to users where and when they need it.” (Source: Gartner)
An ECM system helps an organization in the effectively mitigating exposure to litigation and risk by providing policy management that would include the location of content, the persons who would be provided an access to it, and the term of its lifecycle. Along with that, it tends to enhance productivity by improving the way every user work around unstructured content.
Come on let’s take a deeper look at all of its major advantages:
Bring down cost of operations
It has been easier to cut down the costs to print, store and transporting the paper with the coming of an ECMS. Now gain access to all your digitally stored content anytime, anywhere around the world. Yes, that too with any device. Moreover, with the increased automated predictability along with tools of management for all related tasks, guaranteeing improved level of productivity without allocating more staff personnel.
Control Version Effectively
The days of facing risk of losing your sensitive documents are long gone. The phenomenon of Enterprise Content Management has provided companies with the means for effective management of their documents and revision/controlling of version. It enables the team to engage with a document while pinning down comments and notes on the other documents. Along with that, you can review the earlier versions that are saved on the system.
Lessen The Risk
Implementing the ECM complies that there is a strict implementation of security policies as we discussed above, coupled with keeping track of user access and related activities. Along with that, it tends to provide automatic record retention management and enables the formation of a centralized access point for the purpose of controlling visibility. Not only that but auditing/reporting of information has been made easier than ever before.
To conclude, all of the above-mentioned advantages are enough to tell you about the potential of an ECM system for your business. If still in doubt, you can get in touch with Web Development California that can provide an effective solution for implementing an ECM system for your organization.