Have you ever invested significant amounts of time and effort into creating a tender response, and ended up losing, despite being confident in your abilities to do the job? Losing a tender is always a very disappointing experience. While it is important to focus on the tasks and skills required to win a tender contract, in order to increase your chances of success, it is also imperative to know how you can lose it to know which actions and approaches you should avoid.
Whether you are new to writing tender proposals, or have already submitted numerous proposals, learning your previous tender mistakes can help you transform your loss into a series of wins. Here, we have compiled a list of some of the most common mistakes people make on tender submissions:
1. Inaccurate pricing
It is important to carry out extensive research to ensure an accurate price estimate for your client, since providing the wrong estimate for the proposed project can give the client a bad impression and indicate that you are not qualified for the job. To avoid making this important mistake, you can implement a pricing template into your proposal that outlines all of the expected costs and explain the final quote. Including this information will show the client that you are capable of planning for contingencies, while ensuring accuracy of your pricing.
2. Typos and grammatical errors
Glaring typos and grammatical errors can increase the chances of having your proposal rejected, even if it is otherwise complete and technically sound. This is because having obvious language mistakes in your writing can give the impression of carelessness and incompetence, since the proposal you have submitted directly represents your business. Therefore, to ensure the client’s confidence in your company’s professionalism, it is best to perform a detailed proofreading of your proposal. If you are not feeling confident about your grammar, you can also hire a writing expert to edit the language in your proposal for you.
3. Failing to back up claims
Making important claims and not backing them up with proper case studies in your tender proposal could lead to an outright rejection, as this could undermine the assessor’s confidence in your abilities and professionalism. Therefore, it is important to ensure that each claim you include in your writing is backed up with a case study or an explanation. Moreover, make sure to exclude any claims which are not relevant to your prospect or the project you are competing for to ensure your proposal is clear and concise.
4. Using outdated documents
Tenders often require specific documents that need to be to be up-to-date and certified. Including outdated documents in your tender submission could lead to an automatic disqualification, resulting in a costly mistake for any business owner. Thus, it is important to check the supporting documents you are about to submit to make sure they meet the official requirements.
5. Missing tender submission deadlines
When it comes to tender submission, etendering in NSW has strict deadlines. Failing to submit your bid before the deadline will likely give your prospects a bad first impression, and they may question your ability to deliver the project on time as well. Not only will you lose the contract, but you may also decrease your chances for doing business with the same organisation in the future.
Knowing the common mistakes that could result in tender rejection can help you create a successful proposal. An effective tender includes accurate project pricing, is free of grammatical errors and typos, includes case studies and evidence to back up its claims and certified, updated documents, and is submitted on time. If you are not sure about how to write a persuasive and effective proposal, hiring an expert tender writing specialist can further increase your chances of success in winning a high-worth tender.