Are you heading a house owners association? For every HOA, there comes a time when you realize that professional management is not just desirable but also a prime requirement. Having professional service means that your property will be taken care of and managed in the best possible way. It also saves the house owners from a lot of unnecessary hassle.
But these benefits can only be enjoyed when you recruit the right flagstaff HOA management services.
For an inexperienced organization, making the right choice may prove to be an uphill task. To make things easier for you, here are a set of tips that you can depend on:
The Right Search Committee
You may think that since you already have a house owners association, the shortlisting and decision can be made together. But with too many people on board, the effects can be reversed. So, forming a search committee is a more reasonable way to move forward.
While forming the committee, make sure the volunteers bring with them different areas of expertise. Some may specialize in finance, another in law, and still others in construction and so on. Also, add some senior members from your existing board so that there is always an understanding between the two wings.
Understand Your Requirements
Once you have formed the committee, the next primary task in front of you is to understand your requirements. Having a clear idea of what you expect from the HOA management service will make your search both easier and smoother. Ask questions within the committee, such as what are the responsibilities that you would expect the service provider to carry out. Also, understand if there are some responsibilities that you would like to reserve for the committee.
Remember, the fees charged by the management service depend primarily on the number of responsibilities they carry out.
Take Note of Your Budget
Speaking of fees, it is equally crucial for the house owners association to clearly chart out its budget. HOA services are available across a variety of price ranges. No matter how good a service is, you definitely cannot opt for it if it stands outside your budget bracket.
Evaluate and Narrow Down
Following the price and requirement list, place a request for a proposal on behalf of the association. A large number of companies will likely respond to your request. But no association can interview so many services. So, narrow down your options by evaluating them as per your criteria.
Once you have reduced the options to a handful, it is time for you to conduct the interviews. Face-to-face interviews will help you to evaluate the real potential of the company.
However, before sitting down for the interview, prepare a list of questionnaires by consulting with the whole committee.
Even after you have zeroed down on the right committee, do not just rush. Have your contract reviewed by your HOA lawyer. Following these tips and methods, you can easily make the right choice.