The topic of filing cabinets seems quite self-explanatory until you go to buy a filing cabinet and find out how many different ones there are on the market. There’s a filing cabinet for every kind of filing purpose, as you’ll find out in the guide below. Filing cabinets can be made from all types of materials and make files accessible from different vantage points according to their design. Some kinds of filing cabinets are for specialist industries and need extra security features, while others are quite basic. Here are some of the main designs of filing cabinet currently on the market.
Lateral Filing Cabinet
A lateral filing cabinet is one that offers a wider, shallower drawer so that files are placed facing side-on. This type of filing cabinet doesn’t offer as much depth in the drawers, but it does offer the advantage of taking up less space, as the drawers don’t extend out as far. It may also be a more ergonomic filing cabinet, as workers can look through files at a leisurely pace while seated.
Vertical Filing Cabinet
The drawers on a vertical filing cabinet are deeper, extending from the short side of the cabinet. It will display files in a front-on basis, so you can see the labels on your file folders quite easily. Vertical filing cabinets are usually higher than their lateral relatives and will need more space in the room so you can open the drawers out fully.
Flat Filing Cabinet
Flat filing cabinets, as their name suggests, store documents laid out flat, and have large shallow drawers for generously sized documents like drawings, prints and building plans. Flat filing cabinets are perfect for protecting large documents from damage, preventing the need for rolling them up or folding them.
Mobile Filing Cabinet
If you need a filing cabinet that can be easily moved around between rooms in the office, then you want a mobile filing cabinet. These filing cabinets come on wheels that allow them to be rolled along carpet and other smooth surfaces. A mobile filing cabinet is very convenient, as you can have it nearby when it’s needed and then push it somewhere out of the way when you’re done. Mobile filing cabinets are ideal for easy access to files when kept under a desk.
What Are Your Security Needs?
Choose Metal or Wood for Higher Security
If your office is in the medical industry, you may have patient records that require complete privacy and security. If this is the case, choose a secure wood or metal filing cabinet. Plastic models might offer a low price, but they won’t provide the level of security you need for your purpose, including high-quality locking mechanisms. If your documents are rare, you might need to look into filing cabinets that offer fire and flood protection to rule out environmental hazards.
Locks for Your Filing Cabinet
Cam and sliding teeth locks are the most common types of locks installed in higher security filing cabinets. However, if you want extra peace of mind, you can add a more heavy-duty style of lock, such as an electronic lock with a key code for access. The ultimate locking device for maximum security is a lock bar, secured with a padlock.
Now that you know the main types of filing cabinets available, and the security measures that can be applied to them, you can take your pick. Choose a filing cabinet that best suits the space you have in your office, your filing needs, and your security requirements.