As we continue to move further into a new year, many enterprises are considerably reevaluating the ways that they do business. While, for some businesses, this may involve creating a new marketing campaign or opening a second location, other businesses are thinking about some of the essential tasks that could potentially be outsourced.
Outsourcing tasks to certified experts is something that businesses of all varieties have found can improve their operations over time. However, while the benefits of outsourcing may at first be apparent, identifying which tasks ought to be outsourced—and which tasks will need to be kept in house—can be a significantly larger challenge.
Over the past few years, one of the most common operations that businesses have outsourced has been their check printing services. Very few businesses have the capacity or resources to fully print and mail checks on their own, meaning that the benefits of outsourcing will be even greater than usual.
In this article, we will explore some of the many ways that outsourcing your business’ check printing operations can significantly improve the way that business is done. As the pressures of the new year continue to mount and businesses are looking to make objectively positive changes, you may be surprised of how your business operations can immediately begin to improve.
- The Benefits of Expertise
While there is no doubt there are many things your business does well, there are certainly some areas where others may know more than you do. Because very few businesses open their doors having strong backgrounds in check printing, it will frequently make sense to transfer these responsibilities to someone who actually does. There are many details involved in the check printing process including verifying information, assuring that all printing machines are correctly oriented, and even designing the checks themselves.
The complexity of this process as a whole is not something that should be willingly overlooked. Having a reliable check printing service available will also give you a connection to someone you can consistently rely on throughout the course of the year.
- Decreased Cost on a Per-Unit Basis
Though some checking processes can be easily transferred online, as long as your business will be printing at least some checks (which is often done in addition to making digital copies), it will be important to minimize your costs to the greatest extent that you possibly can.
Check printing services can often help your business decrease the cost of checks on a per-unit basis, due to the fact they are operating on an economy of scale. Despite the fact that these businesses are obviously operating for a profit, the savings that can come from purchasing printing equipment, ink, postage, and other supplies in bulk will frequently be passed on directly to the customers.
- Fewer Lost Opportunities
As long as your business continues to conduct all check printing and mailing services in house, that means that somebody who is currently on your payroll will have to commit portions of each week to these duties. For many small and even medium-sized businesses, this person will frequently be either the CEO or CFO.
By transferring these responsibilities elsewhere, you will have considerably more time to focus on the more crucial components of your business. This can include things such as getting new customers, managing relations with already existing clients, and everything else in between.
- Faster Turnaround Times
Assuming that check printing duties (no matter how large or small they might be) are kept in house, these duties likely often fall towards the very bottom of your to-do list. Because of this, checks will frequently take a longer amount of time to prepared, printed, and delivered.
In the worst case scenario, slow turnaround times can damage your relationships with suppliers, business partners, clients, and employees. Instead of frequently dropping what you are doing to focus on these seemingly mundane tasks, it may make sense to hire a check printing service that recognizes these duties as their foremost responsibility.
- Larger Volume Capacities
Even if you currently consider your enterprise to be on the smaller end of the business spectrum, you may already find yourself issuing more than 100 checks per month. As the sheer volume of your checking duties increases over time, it will become more and more difficult to effectively manage these tasks in-house.
Naturally, most check printing services will have the capacity to manage however many checks you may need to print and issue each month with ease. This means that in addition to not needing to purchase a specialized printer, you will also not need to worry about what happens in the event that your business experiences a significant operational change overnight (which is certainly not unusual).
- Increased Sense of Professionalism
No matter what kind of checks you may currently be issuing (payroll, supplies, exchanges, etc.), each check represents an essential communication that is occurring between you and those who are actively involved in your business. If you want your business to consistently express an image of professionalism, then making all communications appear more “professional” will be an absolute necessity.
There are many ways that check printing services can help you appear more professional, which your business would likely be unable to have access to on its own. Adding things such as customized checks with your company logo, personalized envelopes, and printed addresses will help create a strong impression that your business knows what it is doing. Even if your business is a sole proprietorship, it certainly never hurts to “fake it until you make.”
- Superior Security Features
Lastly, utilizing check printing services is the surest way that you can have access to all of the latest security features that the industry has to offer. Features such as specialized ink, blacked out envelopes, and various others will help you make sure that all essential financial information remains as secure as it can possibly be.
Though the risk of having financial information stolen through the mail is low, the consequences of having this happen can sometimes be quite high. At the very least, all essential checking partners will appreciate you making an effort to conceal any sensitive data, names, or numbers.
The benefits of utilizing check printing services are abundantly clear. Though printing and mailing checks is likely just one small component of your business, it is certainly something that you can immediately begin to improve upon. Outsourcing all check printing duties to a professional partner will help your business take one step further in a positive direction.