Managing fleets without a robust and easy to use fleet management software system can be a herculean task in today’s fast paced world. Managing businesses in the modern trucking and shipping industry demands centralized monitoring of various operations.
Why companies use software to manage their fleets
In Australia, hundreds of medium and large scale companies are now using software systems for managing their fleets. With proprietary or licensed software, executives or other officials in a company can easily plan logistics or track progress from their AC cabins. It is possible to find the exact position of any vehicle on the road with integrated GPS systems too.
Choosing a fleet management software system in Australia
Selecting a software system for your company can be a tough job. The most important thing that you ought to understand is that a software solution that works like magic for one company may not be so great for your organization. Generally, this is the most common mistake that people make. Some software programs offer additional features that may or may not be prove useful to your company. For example, if software might offer features such as inventory options for repairs, tires etc. and lack another important benefit that’s more important to your organization. Determining specific needs of a company, therefore, is very important to make the right software selection in the truest sense.
You need to weigh different options including the reputation of software vendor, monthly or annual maintenance fee, on-site or remote training, provision of help manuals or video tutorials, various features and total licensing cost.
Many people ignore the importance of training when they are offered cheaper alternatives. Several companies offer software at a low cost in the beginning but scrounge off huge sums of money in from customers every time an online or on-site update is required. It is very important that you choose a software company that provides remote or on-site training to all employees in your c
ompany who’re going to use the software at various ends. The driver, for example, should know how to operate the GPS device and tackle common issues so that vehicle movement could be monitored constantly.
Make sure you do your homework before choosing software!
It is important that you spend enough time to research various software systems available. If you’re someone responsible for managing a fleet, you almost certainly should not believe completely in advertisements displayed on various trade or business magazines. It’s not going to hurt if you spend a day or two reading about different types of software available and their features. Once you have selected 4 or 5 fleet management software systems based on their features, you can easily choose the one that best suits your needs.
Do not hesitate to negotiate with a company when buying software license. While reputed companies hardly buzz at all, others may decrease the lump sum by a great margin or agree to customize the package for your organization.