5 Tips for A Fast and Efficient Office Relocation
Businesses often find the need to relocate to a new location. Some reasons for this are expansion, getting closer to target markets, better access to suppliers, or simply because their lease is up and they feel it’s time to move on. However, moving an office, with all your assets in tow, could get challenging. There are so many things to consider, and you will still have to keep your business running with the least amount of downtime. Fortunately, through proper planning and with the help of a commercial removalist, you can be sure to have a successful and stress-free office move. Here are 5 office relocation tips for fast and efficient office relocation.
1. Make a moving timeline
Office relocations need detailed planning and organisation. Devise a plan early so you can have plenty of time to address all its necessary details. Decide on the best moving date and come up with a time-frame with the activities that have to be followed. 8 weeks could be an ideal amount of time you will need to make all the necessary preparations for your move. Slowly pack your things, starting with the least used items in your office. Last-minute packing could get messy and stressful, as well as cause displacement, damage, and losses.
2. Offload unnecessary items
Donʼt move with items you no longer need. Shred old records, files, and other unnecessary papers. Sell or donate old furniture and equipment that will not be needed anymore. Doing so will lessen the bulk of the assets you are moving, as well as save you more time and money. Additionally, remember to consult with your accountants about donated items that can be used as a write-off.
3. Determine your budget
Some people may opt to move their office without help from commercial movers, thinking it is the cheaper option. However, doing things on your own could get more costly as you will need to purchase moving items separately and rent moving trucks. If you don’t really know what you are doing, you might even end up with unnecessary and costly expenses. Office removalists have years of experience, and they can offer packages that will include everything you will need for the move. Assign a specific budget for your move and check the packages available. Then, pick which one best works with your budget, including the costs of any contingency plans you may have in case something goes wrong.
4. Get your employees on board
Communicating with your employees is very important in office relocation. Be sure to involve your staff in formulating moving plans and time schedules. Asking for their support in planning and packing helps make sure that nothing gets missed. Also, you can divide tasks that need to be done and assign project managers to make sure they are all accomplished. Additionally, since change can be unsettling for employees, getting them involved in the process will help boost their morale.
5. Protect your computers and equipment
Since computers are considered the workhorses of the modern world, you need to make sure they are handled with the utmost care during the moving process. Seek help from your in-house IT expert and get them to work closely with your office movers. You never know what could happen to your data and hardware during the move. To prevent losing important files, make sure to back up your data. Furthermore, good office removalists will also offer computer relocation services, giving more attention to your computers and all the equipment attached to it.
Hire A Professional Moving Company
Along with the above-mentioned tips, explore your options, and discuss your plans with professional commercial movers. Consult with them to have a clear picture of the moving process and how much you will need to prepare. Moving companies have the knowledge, expertise, and resources essential to facilitate smooth office relocations. Moreover, they provide packing and unpacking services to ensure your business items are moved safely. Be sure to choose a company that is certified, reliable, and insured.