Setting up Your First Email Hosting: A Comprehensive Guide on Why You Should
Emails, indubitably, are the most effective ways to communicate in a business. While there are a lot of free and reliable email service providers, free packages won’t always deliver the top-notch services that professionals need. At some point you might want to switch to a paid email hosting service. The price you pay depends upon the service you avail. Big industry giants could be paying millions, but for a growing organization cheap email hosting would also do just fine. This excerpt will walk you through the benefits of hosting your own personalized email service.
The use of emails in an organization is absolutely indispensable. Email addresses with your organization’s name will better establish your authority as a representative and appear more appealing to the client. While a personal mail will look more like a scam, a formal mail id can better establish the trust. You are more likely to convert business deals with a formal email address. It is easier for customers to remember professional mail ids and be aware of your brand. Besides boosting your brand awareness, it is likely to build more rapport. Inviting people to fill up a customer survey form or make a payment becomes serene as customers realize that the mail-source is authentic.
Monitoring of work can increase the productivity of an organization. The major downside of conventional free mail ids is that the management cannot keep track of their employees’ work. This could result in unhealthy administration of a business. With a hosted mail service, on the other hand, you can keep an eye on your employee’s mails. Regularly (but not overly) monitored businesses have proved to be more successful than their unmonitored counterparts. Monitoring privileges can also help avoid any data drain upfront.
Security of data is a matter of utmost importance for any organization as data loss is often/always accompanied by financial loss. A free mail is not as secured as a hosted mail service. Majority of the service providers regularly monitor their server and deploy enough tactics to eliminate the possibility of any virus attack. Though these providers, nowadays, also regularly monitor free mail servers, the enterprise email servers (hosted email servers) still enjoy an elevated level of security.
Imagine deleting an essential mail at the tip of a fast approaching deadline. Accidental trash of important mail threads can prove to be troublesome for serious work professionals. With hosted mail services, you get the privilege of recovering any lost mail so that losing on your data should never be a problem again. The services offered to you by your free mail provider is limited. Upper limits on the attachment size can slow down the pace of your work, especially when you frequently send and receive large data attachments. Hosted mail services can be customized to your requirements. Attachment file restrictions should not be a fuss for you anymore. If big data is your concern cloud servers might garner your attention. Email hosting and cloud server hosting altogether can unlock yet another world of possibilities. With cloud you can store, upload, and share humongous volume of data so you never run out of inbox space. Cloud can offer you round the clock availability of resource anywhere in the world.
A few weeks back, I sent a link to my high school buddy David. After days of not receiving any revert-mail from his side I chose to inquire his whereabouts. David, perhaps, in haste had mistook my email to be a promotional email. This happens with a majority of us. An email host can offer you to filter out unnecessary promotions, granting you a speedy access to the contents of your requirement. You can manage your incoming mails to delete or archive it automatically.
In conventional email services incorrectly spelling an address can cause it to either bounce back or worse, invade a stranger’s inbox. This can prove to be a catastrophic with names that can be spelled in two ways e.g. Sophia and Sofia. In a hosted mail service one can choose to have multiple mail addresses to correspond to a single mail id. We call it Email Aliases; meaning different email addresses sharing the same destination. Worried about typing fuzzy names to find the correct address? With the address book you never have to type your addresses completely. A few characters would do just fine to get you the most relevant mail suggestions. It is easier to share your address book and pull out contact list of your co-worker.
The support that comes with a hosted email services is unmatched. All business models prioritize customers that pay them more. Consequently, a paid customer is better serviced than a free customers.
Owing to the aforesaid benefits and the price for which these are offered, the benefits outweigh the price. Email hosting is really worth trying, isn’t it?
