For most of us, it seems like some people are simply born with good organizational skills. Of course, your organizational skills depend on a number of factors: your early influences, surroundings, upbringing, and so on and so forth.
Unfortunately for us, most people aren’t really that good when it comes to staying organized.
As a matter of fact, according to a study published in the IOSR Journal, an average employee actually spends an hour-and-a-half looking for things around the office per day. Seemingly, mastering organizational skills is a daunting task for the vast majority of people…
But when you look at the benefits, you see that it’s well worth your effort.
What are exactly organizational skills?
The Cambridge Dictionary defines “organizational skills” as one’s ability to properly use energy, time and resources to achieve their goals. If you want to be successful in any line of work, you need to know how to meet plan and prioritize for the future.
These skills allow us to know our work activities – for instance – keeping track of office supplies on our desk or prioritizing our activities. Being organized means both keeping the desk in our office clean and orderly, and managing to keep up with our work schedule.
Benefits of organizational skills
Working more efficiently
You’d be surprised to know just how much time you’d be able to save by organizing your resources and data in a consistent way. Disorganized employees usually fail to complete their tasks on time, make more mistakes and company’s customer satisfaction suffers in the process.
Meeting your deadlines
When you’re aware what your tasks exactly are, meeting deadlines is much, much easier. Most well-organized people have updated calendars and to-do-lists by their side at all times. There are even organizational apps that will allow you meet your deadlines and stay on top multiple tasks.
Less stress – more trust
Lastly, staying organized will help you lower your stress levels. Knowing what and when something needs to be done will allow you to stop worrying about your work every single day. Plus, if you establish yourself as a reliable and responsible worker, you’ll be able to gain the trust of your co-workers.
How to improve your organizational skills
Start using lists
As we mentioned above, using to-do-lists is a great way of staying organized, because they allow you to free up your brain space for more complex tasks. And how should you make your list? It’s all up to you basically. Some people fill up their calendars, while others keep track of their tasks in diaries.
Once you make a proper to-do-list for the next few days/weeks/months, you need to figure out what needs to be done immediately. But try not to overwhelm yourself. Remember to include some smaller breaks in your day to refresh your mind and get ready for the next task.
Try making it a habit
Of course, if you want to stay organized in the long run, you have to start forming new habits. The best way of doing this is rewarding yourself for success. For some, simply crossing out a task from the to-do-list is enough of a reward, while for other, an additional coffee break might work better.
The bottom line
You are certainly aware that organizational skills play a major part in your professional life. Naturally, employers prefer workers with developed organizational skills, partially because office clutter and lack of organization make their company lose money.
A recent OfficeMax survey revealed that more than 75% of people believe that things like office clutter damage their productivity.
Productivity is directly correlated to profits, so consequently, disorganized employees will affect the company’s bottom line. Therefore, if you want to manage your work life properly, you have to start working on enhancing your organizational skills as soon as possible.