A perfect corporate party venue is essential for impressing your business clients, CEOs, partners, stakeholders and employees. Therefore, it is vital to grab the best venue in the city for your next corporate event or party.
Things to consider when finding the right venue for your next corporate party:
For any local event, you need to consider booking a venue at some reasonable distance where your attendees can reach on time. If the event is right after the office hours, try to find the venue near your office so that your team can reach there on time. Moreover, it will be easier for your clients to search the venue next to your office. A venue near the airport or hotel is also convenient for your clients so that they can easily board their flights right after the corporate event or go to their hotel for resting after the party is over.
You need to ensure that the venue has a good parking space to accommodate vehicles of all your business clients, associates and employees. Also, ask the venue manager whether they have valet parking or not. This is to ensure whether you need someone to manage parking service or it will be managed by the venue’s staff. If the parking lot is not available at the venue, look for nearby parking lots for making it easier for attendees to park their vehicles safely.
Do consider the capacity of the venue. It must be a little more than the number of attendees so that the crowd gets enough room to roam around. 300 people won’t be able to fit in a room with an only 150-person capacity. That’s why it is important to know the capacity of your venue beforehand.
4. Services and Facilities
Look for certain services and facilities available at the venue. Look whether the venue has a kitchen or ask them to give you numbers of catering companies in Melbourne. The venues without any kitchen facilities have partnered with some good caterers in the city. You can make use of their services to provide high-quality food and beverages to your guests.
Also, check their service for office catering Melbourne and the quality of food before hiring a caterer. This is because you don’t want to upset your attendees, especially important clients, just because of bad food.
You need to pay attention to the interior decor of the venue. You can organize an event according to the architectural style and ambience of the venue. A venue that’s suitable for an expo is not ideal for holding a gala. So, it is important that the ambience of the venue complements your event’s actual feel so that you don’t have to worry much about decorating every corner of the venue as per the theme of your event.
You need to understand your attendees and their needs before finalising a venue. After knowing their special needs, you can make the decision of booking a venue. Some attendees might have to board a flight right after the event or some foreign delegates may ask you to book a hotel near the venue so that they can easily access the building. You also need to ensure whether children will be at the event so that you ask the venue team to prepare a different section for them to enjoy.
Some venues are too loud that it becomes hard for you to hear others. So, you have to literally scream on the top of your voice to convey something. This happens due to the poor acoustics of a venue. A venue with low ceiling may seem cosy but it makes the area louder when it’s packed with people. On the other hand, a huge warehouse-type of venue results in echoes or reverberation. To avoid that, do keep acoustics in check before finalising a venue.
8. Flexibility on Event Date
Being flexible on your event date offers better opportunities to negotiate on a reasonable price for booking. You can provide two to three date options to the venue manager and you’d be more likely to get a good discount. But you also have to ensure that your company delegates may arrive on the day you have booked the venue for. If your important client couldn’t reach on a particular date, then there is no point of organizing an event that day, even if you are getting a good discount.